In a place where you encounter 100-200 footfalls every day, a question arises on the security of the data! Co-working centers deal with a lot of humans each day, and that is the reason why where humans are involved technology has to take the lead to protect humans from theft. Humans challenge technology and technology surprises us. Data leaks, privacy breaches, and fraudulent transactions are dangerous where industries manage massive data handling. A co-working space possesses data of individuals as well as companies including their financials and client database which are extremely confidential and cannot be leaked in any case. For such crucial data handling co-working spaces have built strong security systems that help in protecting the key database from theft.
A co-working space has to manage multi-location, resources, vendors, and technology. However, the data gets managed from a single data center irrespective of the branches. Co-working spaces use SaaS architecture and high-level security to protect the data. This architecture segregates crucial data from the basic data and protects it with coding multi-layers that are inaccessible. It is protected via security keys. The data is even not fully visible to the staff inside. The staff of said department will be able to access the basic data required for its usage. For example, a sales representative of a co-working space will only have access to sales data and will not be able to access Facility, HR, or Financial data. Further, this data will be restricted to that particular location or region. Many co-working spaces also have their platforms or apps for a user-friendly experience for their inmates. The app data is heavily protected by different security systems. Only the non-risky data is accessible to all. Crucial data is protected using different software and technology in the system.
Co-working spaces also detail the security further to the micro level and segregate individual inmate data. Every individual’s data is stored separately. The data is secured with unique codes, email ids, and a personal identification process to detect authenticity. Various cloud-based applications are utilized to protect and preserve primary and secondary data. This data is locked with open-source information for only a set of users who can attain accessibility.
Malicious and data corruption controls are often tracked with the security systems. Co-working spaces create awareness of phishing emails, and training, notices are then sent on how to tackle phishing. Co-working spaces also hold informative sessions to educate the masses on cybercrime, theft, and phishing. These measures are efficient to upskill the knowledge of the tenants. Being aware of the activity is more important. Co-working spaces also follow the ‘Shred it’ policy, all confidential documents and paperwork are discarded in the shredder machine. So that they maintain control of data leakage even at the front end. The meeting rooms are enclosed with soundproof glasses which restricts overhearing and you can have your confidential discussions in these private rooms. Co-working spaces also maintain a tracking system, they provide inmates with an access card to ensure that an inmate doesn’t enter restricted zones. Few floors and areas are not meant for common use. A day pass inmate will be given limited access to common floors and recreation zones whereas a private cabin owner will have a much broader access facility. A system and software monitor everything, for meeting rooms and any visitors or clients coming to meet you, a special entry gate pass needs to be created in the system. This way Co-working spaces keep data of all the footfalls on their premises.
It is said there is always someone who keeps an eye on you, in the modern world we call it ‘CCTV surveillance’. Co-working spaces are covered with CCTV and smart camera systems to track sound, motions, and activities 24*7. CCTVs are planted in parking areas, open floors, cafes, and other facility zones at a co-working. Co-working spaces also maintain several WIFI facilities to protect the connection of devices. There are restrictions on the WIFI modes. Guests are only allowed to access the guest login WIFI as a simple step towards data security. Co-working spaces follow a clean desk policy, of keeping your respective desks clean. Any paper or material needs to be dumped in the confidential bin by the end of the day. In case you forget to clear your desk or leave something behind, the said item gets gathered the next morning in the ‘Lost and Found department. You can share your Id and get them collected.
Co-working spaces have taken utmost measures toward data security and protection. They educate and implement precautionary measures against data leakage, and they have the best software and multi-level protection to safeguard your data. That’s the fundamental of a co-working space. Although co-working spaces follow a free culture they are very austere in terms of their discipline. Through discipline, they form a shield against the threat. Co-working believes that data is the key and hence fosters security. Wybrid Technology Pvt. Ltd. ensure that your data is kept private and secure so that you can focus on your business operations while the data stays protected co-working.
